AI agents for WhatsApp sales, support and RFQs
Build an AI team thatturns enquiries into revenue.
LarkFlow’s specialized AI agents capture leads, understand RFQs, match products, prepare quotations, follow up with customers and support your human team across WhatsApp and email.
Stay in control with approvals, assignments, permissions and complete activity history.
No credit card required · Human approval controls · Meta messaging charges billed separately
Inbox · WhatsApp
Example- RFQ extracted2 line items, delivery Jebel Ali
- Matched to your SKUsBV-200-PN16 · GV-DN80
- Price and stock checkedYour price list · in stock
- Free trial, no card required
- 7 days
- Free trial, no card required
- Per-user fees — users included in every plan
- $0
- Per-user fees — users included in every plan
- AI agents replying on WhatsApp
- 24/7
- AI agents replying on WhatsApp
- Gulf currencies for quotes and invoices
- 6
- Gulf currencies for quotes and invoices
How it works
From RFQ to quote in a few simple steps.
LarkFlow.io handles the repetitive work across your RFQ workflow, with humans in the loop where it matters.
- 01
Capture requests
Receive RFQs from WhatsApp, email or your website chat.
- 02
Extract and match
AI extracts line items and matches them to your catalogue.
- 03
Check stock and pricing
Validate availability and apply the right pricing.
- 04
Get approval
Route matches and exceptions to your team for review.
- 05
Send the quote
Generate the quotation and share it as a PDF and link.
Built for B2B sales teams handling product enquiries, bulk orders and complex quotation requests.
- WhatsApp Business Platform
- Email RFQ intake
- Human approval controls
- Isolated workspaces
- CRM and catalogue connectors
- WhatsApp AI agents
- Live website visitors
The problem
Slow RFQ handling quietly costs you orders.
Requests arrive scattered across WhatsApp and email. Salespeople copy products and quantities by hand, check pricing and stock in different systems, and wait on approvals — while the buyer is also asking your competitors.
Before LarkFlow
- Copy the RFQ manually
- Search the catalogue
- Ask around for price and stock
- Wait for approval
- Build the quotation
- Remember to follow up
With LarkFlow
- Capture the request automatically
- Extract structured line items
- Match products and commercial data
- Route only exceptions for review
- Generate the quotation
- Track the opportunity and follow-ups
Outcomes
Respond faster without losing control.
Faster quotation preparation
Turn unstructured customer messages into organised quotation drafts.
Fewer manual mistakes
Keep quantities, specifications, pricing and approvals connected to the original request.
More opportunities captured
Bring WhatsApp, email and website enquiries into one sales workspace.
Human approval where it matters
Automation prepares the work; authorised team members approve pricing and exceptions.
Product walkthrough
Follow one RFQ through LarkFlow.
Switch channels to see how a request becomes structured line items, matches with confidence scores, price and stock results, an approval decision and a quotation.
Demonstration data — not a real customer interaction.
Original request
Priya · Sunrise Clinics
WhatsApp message
Hi, can you quote 500 boxes nitrile gloves blue size M and 200 anti fog face shields? Need delivery to Pune by 12th.
Extracted line items, matches, price and stock
- Matched
Nitrile Examination Gloves, Blue, M (100/box)
Requested: “nitrile gloves blue size M” · 500 boxes
- SKU
- NG-BLU-M
- Confidence
- 96%
- Unit price
- $4.20
- Stock
- 1,240 in stock
- Flagged for review
Face Shield, Anti-Fog, Full Length
Requested: “anti fog face shields” · 200 pcs
- SKU
- FS-AF-01
- Confidence
- 71%
- Unit price
- $1.10
- Stock
- 180 available
Approval
Approved
Sales manager confirmed FS-AF-01 and approved a split delivery
Quotation preview
Quotation Q-1042
2 of 2 lines priced · subtotal $2,320.00
Ready for the rep to review and send.
Omnichannel inbox
Keep every conversation in one place.
Website chat, WhatsApp, Instagram, Messenger and email — threaded into one shared queue your whole team works from.
AI agents
Meet your AI sales and support team
Deploy specialized AI agents that work across WhatsApp, email and your connected business systems.
Each LarkFlow agent has a defined role, permissions and workflow. Your team remains in control through approvals, assignments and complete activity history.
RFQ Agent
Reads customer enquiries, extracts line items and structures RFQs automatically.
Product Matching Agent
Matches customer requests with products and SKUs, and offers the closest options when a match isn’t certain.
Quotation Agent
Checks approved pricing and prepares professional quotations for your team to review.
Sales Agent
Qualifies leads, answers product questions and follows up with prospects.
Support Agent
Answers common customer questions and routes complex issues to your team.
Email Agent
Reads enquiries forwarded from your sales mailbox, including PDF and Excel attachments, and turns them into actionable RFQs.
Order Agent
Answers “where is my order?” and other order questions from real order history.
Booking Agent
Offers real open appointment slots and books the one the customer confirms.
Booking created: Thu 09:30 · AC service. The slot is re-checked against your availability before it’s saved, so a time that was just taken can’t be double-booked. Your team can reschedule or cancel it in LarkFlow.
Always handed to your team when
- The customer asks for a person
- Refunds, disputes or fraud claims
- Legal threats
- Abusive language
These checks run before the AI replies, and once a teammate is assigned to a conversation the agents stop replying in it. Agents never invent prices, stock, order status or appointment times — they only use what your catalogue, orders, availability and knowledge base provide.
AI agent
An AI agent that learns your business.
Point it at your website, PDFs and FAQs. It answers customers, remembers their details and hands over to your team when a person is needed.
Automation
Run a playbook in one click — or let it run on its own.
Bundle replies and labels, trigger them automatically when rules match, draft replies with AI and follow your process step by step.
Live website visitors
See who is on your website — and talk to them before they leave.
Add the LarkFlow chat widget to your site and your team sees every visitor in real time, which page they are on, and which ones are showing buying intent.
See who is on your site now
Visitors appear within seconds and drop off when they leave — with the page they are reading.
Know where they came from
Traffic source, country and city, and device for every visitor.
Follow their visit
A timeline of the pages each visitor has viewed in this session.
Spot buying intent
Visitors on pricing, product or checkout pages are flagged, and you can sort by highest intent.
Start the conversation
Message a visitor through the website chat, or add them as a lead in one click.
- Pricing interest
Online. Visitor on /pricing
Dubai, UAEdesktopvia Google search5 pages · 6 min
- Product interest
Online. Visitor on /products/nitrile-gloves
Riyadh, Saudi Arabiamobilevia Instagram3 pages · 2 min
Online. Visitor on /about
Mumbai, Indiatabletvia Direct1 page · just now
Use cases
One workflow for every quotation-driven sales team.
What you receive
Repeat and bulk orders listing dozens of SKUs, often as a quick WhatsApp message or a forwarded spreadsheet.
What slows you down
Reps retype line items, look up customer-specific prices and chase the warehouse for stock before they can reply.
How LarkFlow helps
LarkFlow extracts every line, matches it to your SKUs, applies your price rules and checks availability, so the rep reviews a drafted quote instead of building one.
- Capture
- Extract
- Match SKUs
- Price & stock
- Quote
Integrations
Connect the tools your team already uses.
Keep contacts and deals in sync with the CRM your sales team already works in. Every connector listed here is available today.
CRM
Keep contacts and deals in sync.
- HubSpotAvailable
- SalesforceAvailable
- Zoho CRMAvailable
- PipedriveAvailable
- Microsoft Dynamics 365 SalesAvailable
- FreshsalesAvailable
Control and trust
AI prepares the work. Your team makes the decision.
LarkFlow does not send a quotation automatically unless the business has explicitly configured and authorised that workflow.
Confidence scores
Every product match is scored, with thresholds you set.
Manual review
Medium- and low-confidence matches wait for a person to confirm.
Role-based approvals
Approval rules send exceptions to the right owner, admin or manager.
Pricing controls
Pricing rules and discount limits decide what needs sign-off.
Audit history
RFQ actions are recorded so you can see who changed what, and when.
Human handoff
Your team can take over the conversation at any point.
Workspace separation
Each company’s data is isolated at the database level.
Permissions
Owner, admin, manager and agent roles control who can do what.
See the complete RFQ workflow using your own process.
Bring a real RFQ, a slice of your catalogue and how your approvals work today — we’ll walk through how LarkFlow would capture, match, price and route it for your team.
Estimate
How much time does RFQ handling take today?
Enter your own numbers. The estimate shows the manual effort involved — the formula is shown, and nothing here is a guaranteed saving.
Across WhatsApp, email and other channels
Reading, lookups, pricing, approvals and building the quote
Fully loaded cost, in USD
Estimate — based only on your inputs
- Manual hours spent on RFQs each month
- 83.3 h
- Estimated monthly processing cost
- $1,667
- Equivalent working days (8 h) that could go to selling
- 10.4 days
How this is calculated
Hours = RFQs × minutes ÷ 60 · Cost = hours × hourly cost · Days = hours ÷ 8.
This sizes the manual effort you have today. It is not a promise of savings — how much of it LarkFlow can take on depends on your catalogue, rules and approval process.
Pricing
Start small. Scale when your team is ready.
Every plan starts with a 7-day free trial. Prices in USD.
Starter
Shared inbox and essential WhatsApp sales automation for small businesses.
$29 / month
or $290 billed yearly
- 1 WhatsApp channel
- 2 team members
- 300 AI actions/month
- 5 active automations
- 2 CRM integrations
- 1,000 contacts
Growth
AI-assisted sales and RFQ management for growing sales teams.
$69 / month
or $690 billed yearly
- 1 WhatsApp channel
- 5 team members
- 1,500 AI actions/month
- 20 active automations
- 5 CRM integrations
- 2,500 contacts
Professional
Complete RFQ-to-quote automation for growing distributors and sales teams.
$149 / month
or $1,490 billed yearly
- 3 WhatsApp channels
- 15 team members
- 2,500 AI actions/month
- 50 active automations
- 15 CRM integrations
- 5,000 contacts
Apps
LarkFlow on every device.
Reply to customers, follow up on leads and watch live visitors from your phone or desktop. Native apps for iOS, Android, Windows and macOS are on the way.
Use it as an app today
Sign in from Chrome or Edge and click Install app to add LarkFlow to your desktop or taskbar. On iPhone, use Share → Add to Home Screen.
Coming soon
- Coming soon toGoogle Play
- Coming soon to theApp Store
- Coming soon toMicrosoft Store
- Coming soon to theMac App Store
FAQ
Questions buyers ask before a demo.
Get started
Your next RFQ does not need to be handled manually.
See how LarkFlow.io can capture, structure and prepare quotations for your actual sales process.
Bring one sample RFQ to the demo. We’ll show you the workflow using a realistic example.